Privacy and cookies
All People All Places(APAP) is committed to protecting your privacy.
References to ‘we’ or ‘our’ or ‘us’ are to All People All Places, registered charity no: 1139885 (England & Wales); SC002327 (Scotland) of 134 Tottenham Lane, London N8 7EL
This Privacy Notice explains the personal data we collect about you when you contact us, either as a consequence of email, telephone, completing one of our volunteer application forms, or by engaging with us through social media. When you contact us, we record some personal details in order to answer your query and get back to you. This privacy notice also explains how we’ll store and handle that data, keep it safe and your rights.
What information do we collect and why?
Personal information might include your name, postal address, phone number and/or email address. If you have applied for a volunteer role with us there may be other relevant details such as references, emergency contact information, first/additional language. Or, you may have set up regular financial giving to the charity and we will hold details of standing orders or bank details for electronic payment purposes. Or, if you have donated to us through other financial means or any other gifts, we will hold your name and contact information. Or, if you have enquired about accessing night shelter provision.
The information we collect is either needed to answer your query or used in connection with specific activities, such as registering to volunteer at one of our church hosted night shelters, sending thank you letters, distribution of financial reports or entering into one of our night shelters.
You do not need to disclose any personal information to browse our website
How Long Do We Keep Personal Information?
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected. At the end of that retention period, your data will be deleted completely. An example of this is a completed ‘volunteer application form’ where the purpose of collecting the data is to enable you to volunteer at one of the night shelters.
Updating Your Information
From time to time we will ask you to confirm the accuracy of the data we hold about you and at the same time will ask for continuing consent to hold it.
Using Your Information for Marketing
As stated above, the information we collect is used to enable to us achieve our charitable objectives and provide feedback to our volunteers and donors. If you advise our Data Protection Trustee that you do not want to receive this information, your contact details will be retained but not used for this purpose.
Sharing Your Information
We never sell or share your information to other organisations to use for their own purposes.
We will only share your information if:
▪ We are legally required to do so, e.g. by a law enforcement agency legitimately exercising a power; if compelled by an order of the Court; or, where the charity has a duty to report to relevant bodies concerning the protection of children and vulnerable adults.
▪ We are working with a carefully-selected partner carrying out work on our behalf and if they have signed a contract requiring them to abide by the requirements of the Data Protection Act; by contract, such third-parties are expected to treat your information as carefully as we would. Such instances would be infrequent, and the data would only be used for the purpose(s) it was supplied. An example of this would be sharing your volunteer application form with a church so that you could volunteer on their host night.
GDPR/Data Protection Act gives you certain rights over your data and how we use it. These include:
- The right of access to personal data All People All Places holds about you
- The right to have inaccurate data corrected
- The right to have data deleted, subject to certain conditions
- The right to object to processing
- The right to restrict processing for direct marketing
If you wish to exercise any of these rights, please contact our Data Protection Trustee, Rev. Joe Egan by emailing firstname.lastname@example.org or by phoning 020 8363 4263